Registration and Re-Registration of Vehicles

It is a well-known fact that the joy of purchasing a new vehicle is often dampened due to the numerous cumbersome processes involved. One of the most important of these processes is the registration of the vehicle, as without this, the car cannot legally be driven anywhere. It is often considered to be an extremely confusing process, as several documentation issues are involved. However, as part of the ‘Digital India’ campaign, the official website ‘Vahan’ has been launched, and the entire process has become much simpler, and therefore easy for an individual to undertake the process without requiring any outside intervention.

What Is Registration?

For various reasons, it is understood that every vehicle needs to be linked to its owner in some way. From taxation to road rage, only through these records can road safety and control be ensured. Due to this necessity, a vehicle must be registered with a government authority in order to be allowed legally on the roads of India. This links the vehicle to a particular owner, address and financer, and finalizes the ownership of the vehicle.

Registration takes place when a vehicle is first purchased. Since road safety is a key factor behind this process, an integral part is ensuring that the vehicle is fit to be on the roads. This includes verifying insurance for the vehicle, checking the polluting capacity, and the overall safety standards of the vehicle. Only after the registration will the number plate be given.

In general, the life of a vehicle is relatively and therefore, after the passing of 15 years, a car needs to be re-registered. Only after being deemed as safe for the roads will the vehicle be allowed to legally be driven. All details are verified – taxes, insurance, etc., before the re-registration is granted.

The registration certificate of a vehicle, unlike a driving license, is not valid throughout the country. Road tax, registration charges, and the overall process, differs from state to state. It is also capable of displaying only one owner and one official address. Therefore, certain other situations may arise which requires re-registration in the form of changes in the original registration, such as:

  • When the vehicle which is registered in one state is being transferred to another state.
  • When the ownership is being transferred (second hand car sales or death of the owner).
  • When a change of address is required in the registration certificate.

How To Go About Registration Of Vehicles In India

The registration of a vehicle can only take place through the Registering Authority Office, which requires several documents in order to undertake this process.

Procedure for registering vehicles

If you want to get your private vehicle registered individually, you need to visit the Registering Authority Office that handles your region with all required documents. All forms that are required for registrations for the part of the owner (consumer) are available at https://vahan.nic.in/nrservices/faces/search/downloadforms.jsp
This includes descriptions of the forms so that it can easily be understood, which form is required for the given purpose.

The complete process of getting a new vehicle registered for the first time begins from obtaining the required forms and ends once the registration certificate arrives.

Once all the required forms and documents have been obtained, the vehicle must be taken to the Registering Authority Office, as a key element of the process is the physical inspection of the vehicle. Only once the Inspecting Authority at the Registering Authority Office is satisfied with the physical condition of the vehicle, the documents will be scrutinized to make sure the insurance is valid etc. The three main factors that are concentrated upon are insurance, identification of the owner, and pollution clearance.

After this, the registration is taken to the next stage, which involves the payment of all necessary fees. This includes the registration charges and the applicable road tax, which differs from state to state and is determined by the state transport authorities of the state in question. The amount can be estimated through the average ranges across the country, as given below:

Price of the vehicleTaxes
<5 lakhs5% to 10%
5 lakhs – 10 lakhs8% to 15%
>10 lakhsApprox. 10% to 20%

Once all the payments are made, the registration card or certificate is usually sent via post to the registered address within a month of completing the process. Temporary registration is granted for this time period.

Requirements for registration of vehicles
In order to apply for the registration, several documents are required. These can be specified as:

  • A fully completed copy of Form 20, which is the application for the registration of a new vehicle.
  • A copy of the sale certificate as issued by the vehicle dealer at the time of purchase (Form 21).
  • An attested copy of valid proof of the vehicle insurance policy/cover note, usually provided by the dealer at the time of purchase.
  • An attested copy of valid proof of the address of the owner at which vehicle is to be registered.
  • A copy of Form 34, duly signed by the owner and the financer, which is the application that states that the car has been bought through the help of a financer (loan agreement, lease agreement, etc.)
  • The applicable amount of Road tax and the registration fee.
  • A copy (along with original for verification) of PAN Card, which is considered as the standard identification proof. If you do not have a Permanent Account Number, fill in the relevant declaration, known as Form 60 or Form 61.

How To Re-Register A Vehicle After The 15-Year Period

It is mandatory for all vehicles to be re-registered after 15 years, in order to ensure that it is safe for use. The procedure for re-registration in this situation is much the same as that of first time registration. The vehicle must be brought to the authorities for physical inspection. Only if the vehicle is deemed to be ‘road worthy’ will the further procedures be undertaken. It is also a requirement that the re-registration take place at the same Registering Authority Office as the original registration. Just as is the case with registration, several documents are required for re-registration as well. Most are the same, with only one or two forms being different.

  • A duly filled in application of Form 25.
  • The original registration certificate of the vehicle.
  • Proof of payment to show that road tax is up-to-date and lack of tax dues.
  • An attested copy of the insurance and pollution control certificates.
  • Re-registration fee, as prescribed by the State authority.
  • An attested copy of the PAN card. If you do not have a Permanent Account Number, fill in the relevant declaration, known as Form 60 or Form 61.

How To Re-Register A Vehicle By Altering Details In The Original Registration

Several instances may occur where changes take place in terms of ownership, or change of address, or shifting from one state to another. In such a case, the vehicle either needs a new registration, as is the case when shifting states, or needs alteration in the original registration certificate.

To change the details on the original, take all relevant documents and proceed to the same Registering Authority Office as the original registration. In most cases, the vehicle need not be physically inspected for re-registration. However, when re-registering another state, the vehicle must be taken to the authorities alongside all required documents.

Requirements For Change Of Address In Registration Certificate

  • A duly filled in copy of Form 33.
  • The Original Registration Certificate.
  • An attested copy of valid proof of insurance, address and pollution control.
  • An attested copy of the PAN Card; if unavailable, a duly filled in copy of Form 60 or 61, as is applicable.
  • In certain cases, a No Objection Certificate from the financer is needed to get the address changed in the Registration Certificate.

Requirements For Re-Registration Of Vehicles On Crossing State Borders

  • The original registration certificate as obtained in the other state.
  • A duly filled in copy of Form 28 (No Objection Certificate in duplicate).
  • A duly filled in copy of Form 27.
  • A duly filled in copy of Form 20.
  • An attested copy of proof of address in the new state.
  • An attested copy of valid ‘pollution under control’ status, insurance proof and road tax payment.
  • An attested copy of the PAN Card; if unavailable, a duly filled in copy of Form 60 or 61, as is applicable.
  • Owners must also pay the applicable road tax amount and the registration fee of the new state.
  • Clearance from the National Crime Record Bureau, which will be obtained by the Transport Department themselves.
  • In order to obtain the NOC required, copies of Form 28 must be submitted alongside attested copies of the registration certificate, evidence of road tax, and valid pollution control certificate.

Requirements For Transfer Of Ownership Of A Registered Vehicle

  • The original registration certificate.
  • A duly filled in copy of Form 29, along with an attested copy.
  • A duly filled in copy of Form 30 (in duplicate).
  • An attested copy of address proof of the new purchaser, pollution clearance and insurance.
  • An attested copy of the PAN Card; if unavailable, a duly filled in copy of Form 60 or 61.
  • The prescribed fee amount for ownership transfer.

Requirements For Change Of Owner In The Registration Of The Vehicle In The Event Of Death Of The Owner

  • The original Registration certificate.
  • An original copy of the death certificate of the registered owner.
  • A certificate stating the successor / survival member, as deemed by a competent authority.
  • Declarations from all surviving members who could possibly inherit the vehicle that states that they have no objections to the registration.
  • Verification of the vehicle on Form 20.
  • An attested copy of address proof of the new owner, pollution control, insurance and identification (PAN Card).
  • If PAN Card is unavailable, a duly filled in copy of Form 60 or 61, as is applicable.
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