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Home / International Travel Insurance / Articles / Visa / Spain Visa Appointment

Spain Visa Appointment

TeamAckoFeb 2, 2024

Spain comes under the jurisdiction of the Schengen Area, which comprises a total of 26 countries. And hence, like any other Schengen country, Spain receives a significant amount of visa applications to visit the place. But don’t you worry! We have got you covered. You can have your application stand out once you clear the interview round smoothly.

We have put together everything you need to know about a Spain visa appointment. So scroll down to read about how to schedule your visa appointment for Spain, along with the documents required and other essential details.

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Contents

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What is the Purpose of a Spain Visa Appointment?

A Spain visa appointment is required to check the authenticity of the documents you provide and to assess if you meet the eligibility parameters to visit Spain. So some of the purposes of the interview include the following:

  • Check and verify the documents you provide to see how well you align with the eligibility parameters for visiting Spain.

  • Carefully verify your travel itinerary, which must include the entry and exit dates from the country.

  • Checking the authenticity of your visa application for Spain.

  • Communication between a visa official and an applicant to ensure his motives (if you are planning to return to your home country or not), personality etc.

  • Taking the biometric information of the applicants, which includes fingerprints and retina scanning in some cases.

Please note that such procedures take a considerable amount of time. Hence, it is essential for you to reach the centre on time.

What are the Documents Required for a Spain Visa Appointment?

Document verification is a crucial part of the appointment procedure. So you must be cautious of having all the required documents collected with you beforehand to ensure a smooth and successful visa appointment. However, such requirements can vary based on the purpose of the visit and the type of visa you are applying for.

Given below is a general list of the required documents for a Spain visa appointment:

Documents Required for All Types of Spain Visa

Here is the standard document required to apply for a Spain visa by Indian citizens.

  • A valid Indian passport, issued within the last 10 years of your visit to Spain. It should be valid up to a minimum of 6 months after your visit to the country, with a minimum of two blank pages for visa stamps.

  • A duly filled Spain Schengen visa application form.

  • Both entry and return flight tickets.

  • A cover letter mentioning all your travel details for the entire duration of your stay in Spain, including the location of your accommodation and the date of your exit from the country.

  • Proof of the source of your financial means to travel to Spain.

  • Supporting documents to prove your stay in Spain.

  • Proof of your civil status.

  • Travel insurance documents.

Documents Required for Short Stay Visa

Given below are the documents required for short stay Spain visa:

  • Bank statements for the last six months.

  • Proof of accommodation.

  • Last three months' salary slips for employed applicants. For self-employed applicants, you need to provide every detail related to your business including a copy of your business licence and your company’s bank statements for the last six months.

  • Income Tax Returns (ITR).

  • Leave permission for employer in case of employed applicants.

  • Details of the source of your financial means to travel to Spain, such as travel insurance and health insurance papers, etc.

Documents Required for Long Stay Visa

Given below are the documents required for long stay Spain visa:

  • Supporting documents to prove your stay in Spain, such as hotel bookings, rent agreement papers, etc.

  • Your employment contract papers or a letter confirming your employment in Spain, duly signed by the employer residing in the country.

  • All documents showing your academic qualifications from school, college, university, etc.

  • Details of the source of your financial means to travel to Spain, like travel insurance papers, etc.

  • Invitation letter from the company located in Spain with whom you would engage in business, stating the dates of your entry and exit from the country.

  • The bank statements of your company for the last six months.

  • A letter from your employer confirming the sponsorship of your journey to the country, if applicable.

  • A letter mentioning the profile of your company.

Documents Required for Transit Visa

Apart from the documents stated for all types of Spain visa, you need to show the following document to get a transit visa.

  • Return flight tickets from Spain or any other country in the Schengen Area where you will visit through Spain.

How to Schedule a Spain Visa Appointment?

At the initial stage, you must select the type of visa you need to apply for.  You can download the Spain visa application form online, fill it out and take a printout of it since handwritten forms are not allowed.

You need to submit the printed hard copy of the visa application form in person at your nearest application centre for a Spain visa. You must remember that application centres do not receive forms via post, so you can send the form through an authorised travel agent or else you need to visit the centre in person.

At this stage, you need to proceed with your Spain visa appointment in person by following the given steps:

Step 1: Once your visa application form is submitted, you can book an appointment at your nearest application centre for the visa interview and your biometrics information. You can book it from the official website of the application centre or by contacting them for the same.

Step 2: Log in with your credentials and click on the option called “Schedule Appointment” or “Biometric Appointment.”

Step 3: Fill in the required details as asked.

Step 4: Select the date and appointment slot after carefully ensuring your availability and click on "Submit.”

Please note that if you are unable to pay the appointment fee online while filling out the form, you can pay the required application fees at the centre on the day of your appointment. You can always consider contacting the centre to inquire about the fee.

So visit the application centre with the required documents at least 15 minutes earlier. After your appointment at the centre, you will receive a reference number to track the status of your visa application.

Can I Reschedule a Spain Visa Appointment?

Yes, you can reschedule a Spain visa appointment. However, if you miss the visa interview on the scheduled dates, the system will allow you to reschedule your interview only two times. After those two rescheduled dates, it will be considered cancelled. At this stage, you need to apply for a fresh visa appointment.

Moreover, it is important to note that the fee for a visa appointment in Spain is non-refundable. You will have to pay the appointment fee each time you reschedule it. So, it is crucial to be cautious while booking your Spain visa appointment. It is desirable to opt for the same only after carefully ensuring your availability for the Spain visa appointment date.

What is the Processing Time of a Spain Visa Appointment?

It can take a minimum of 15 calendar days to process an online appointment for a Spain visa. You must remember that the processing time of a visa appointment time can vary based on each type of visa, purposes of visits and numerous other factors. So, you must keep track of the same by visiting the official website of the application centre.

It is to be noted that it may take even longer in certain cases and go up to 1 year for some applicants. Even though any such estimation regarding the processing time does not promise you a Spain visa appointment availability, it is desirable to visit the official website of the Spain Embassy in India or contact them via email to check on the processing time for your visa appointment.

Hence, you must always consider applying early for a Spain visa appointment. This will help you avoid any unnecessary delay or the risk of cancellations.

What are the Tips for a Successful Spain Visa Appointment?

You can refer to the following tips  to ensure a smooth and successful Spain visa appointment:

Tip 1: You must be honest about the purpose of your visit to Spain. It is integral for the visa officials to understand your motives for visiting the country. So, you should relax and communicate clearly about the purpose, providing proper documents to prove the same. It would ensure they get convinced with your information, creating a clean image of yours to the visa officials.

Tip 2: You will be asked questions by the visa officials based on the visa application form you might have filled out by then. So you must ensure that you fill out the application form carefully. You must double-check each piece of information you provide before submitting it without any invalid information or leaving any blank spaces. 

Tip 3: You can consider researching the commonly asked questions in a visa interview to have an informed approach towards your Spain visa appointment. This way, you can have an idea regarding the same and practice it according to your convenience. Besides, if you can apply earlier for the interview, you will have enough time to devote to practising suitable answers.

Tip 4: You must ensure to collect all the required documents that prove your eligibility for a Spain visa well in advance. You can also research the Spanish Immigration policies and regulations to make yourself aware of them before the appointment.

What are the Locations Available in India for a Spain Visa Appointment?

If you wish to book your Spain visa appointment in India, you can choose one of the following offices available in India:

Office

Location

Contact Detail

Operational Hours

Embassy of Spain, New Delhi

12, Prithviraj Road, New Delhi - 110011

+91 11 4129 3000

Monday to Friday 9:00 a.m. to 1:00 p.m.

Consulate of Spain, Bengaluru

4, Haudin Road, Near Ulsoor Lake, Bangalore, Karnataka - 560042

+91 80 4152 6640/41

Monday to Friday 9:30 a.m. to 6:30 a.m.

Consulate General of Spain, Mumbai

Point, Barrister Rajni Patel Marg, Mumbai, Maharashtra - 400021

+91 22 2288 0213/19

Monday to Friday 9:00 a.m. to 2:00 p.m.

Consulate of Spain, Chennai   

6, Nimmo Road, Santhome, Chennai, Tamil Nadu - 600004

+91 44 4210 7657 +91 98410 40900

Monday to Friday 10:00 a.m. to 1:30 p.m.

Consulate of Spain, Kolkata

86-C, Vishwakarma, Topsia Road (S), Kolkata, West Bengal - 700046

+91 33 2469 5954

Monday to Friday 10:15 a.m. to 7 a.m.

Final Words

Overall, by now you must have known that the key to a successful visa application is how well your interview goes. So if you are planning to visit Spain, you must ensure you have made yourself ready perfectly for visa appointment day. So, now that you have an idea of everything you need to know about a Spain visa appointment, you can follow the guidelines mentioned in the article to prepare yourself for your appointment day.

If you are looking for advice, go for travel insurance as a part of your preparations to visit Spain. This is because travel insurance can act as financial cover for unforeseen circumstances such as loss of baggage, passport or cancellation of flight tickets etc. Moreover, such financial securities are responsible for increasing your chances of visa approval.

So, go for travel insurance today and have a hassle-free international trip to Spain.

Frequently Asked Questions

Given below are some of the frequently asked questions about a Spain visa appointment:

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What is the easiest way to clear the tourist visa interview round?

The easiest way to get through an appointment would be to provide your entire travel itinerary and documents as they ask from you. Also, the more honest you will be with them the more will be the chances for your visa application to get approved by them.

How early should I apply to book an appointment for a Spain visa?

Considering the huge number of visa applications Spain's embassies in India receive, you must apply at least 6 months before your due travel date to the country. It will also ensure you have enough to collect the necessary documents and practise for the interview round.

Is travel insurance mandatory to apply for a Spain visa?

Yes, buying travel insurance is a mandatory requirement to visit Spain. It is because Spain comes under the jurisdiction of the Schengen Area, and it has been made a mandatory requirement to have travel insurance as one of the eligibility parameters to visit a Schengen country.

Is it compulsory to be physically present at the centre for a visa interview for Spain?

Yes, it is compulsory for every applicant to be physically present at the centre for a Spain Embassy visa appointment, since an applicant is required to provide the biometric information on the interview day. Also, an appointment is intended for in-person communication between the applicant and the visa officials.

Which application centre should I visit for a Spain visa appointment?

You must always consider selecting the nearest application centre to your location. You should remember to apply for your appointment at an application centre that is close to the address you have provided in the visa application form.

Is there any specific dress for the business visa interview round?

Though there are no dress codes for a Spain business visa appointment, it is advisable to wear decent clothes that make you comfortable and confident while speaking to the visa officials during the interview. However, you can avoid wearing flip-flops, sweatpants etc.

Can my family attend the visa interview round?

You must apply for Spain visa appointments for each of the members who will be joining you on the trip. So, your family can visit the application centre but not the interview with you. Each of your family members will have to attend their own interview rounds for their visa if they are travelling to Spain as well.

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