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The Complete Guide to Getting a Birth Certificate in Chennai | Chennai Corporation Birth Certificate

TeamAckoJan 18, 2024

Birth is the first stage of a person's life, and it is crucial to have a Birth Certificate in Chennai to verify birth in Chennai and as proof of Indian residency. It's important to have a Birth Certificate in order to apply for important documents such as bank accounts, AADHAR cards, and even ration cards! The Corporation of Chennai facilitates birth registration and birth certificate applications from their online portal, and at their physical offices.


Did you know that more than 50% of Chennai residents born before 1990 don't have a birth certificate? According to The Hindu, residents applied for Birth Certificates in Chennai during COVID-19. Learn more about applying for a birth certificate in Chennai, its costs, and more in this article! 



How to Get a Birth Certificate in Chennai

If you have a child in Chennai and need a birth certificate, you should register the birth with the Corporation of Chennai within 21 days. Make sure you provide the right information and details so that you and your little one have a seamless birth certificate application procedure. 

Registering the Birth 

Birth at Birthing Center

When a baby is born at a hospital, health centre, maternity, nursing home or similar institution, their parent or guardian must register the birth at this place. 


These centres have birth registration documents and will submit these documents to your closest registrar office. It is the responsibility of the parents or guardians to register the birth with the registrar as per the Registration of Birth and Death Act, 1969.


You can register online for a Chennai Corporation birth certificate with these steps:

  • Visit the Corporation of Chennai website 

  • Click "Apply for birth registration" 

  • Choose your area and enter your phone number 

  • Provide details including

    1. Child's gender and date of birth 

    2. Parents Information

    3. Place of Birth

    4. Permanent Residence of parents 

  • Submit the online birth certificate form

Documents Required for a Birth Certificate

  • Application form (available at the municipal office or online)

  • Proof of birth (hospital discharge summary, maternity certificate, etc.)

  • Parent's identification documents (Aadhar card, passport, etc.)

  • Marriage certificate of parents (if applicable)

  • Address proof (electricity bill, voter ID, etc.)

Birth at Home or Other Place (Non-birth centre or hospital)

If a hospital does not report, or if a baby was born at home or somewhere other than a birth centre/hospital, the birth would be registered at the local body or authority. The parents or guardians should register the birth within 21 days at their panchayat or Chennai Corporation office, and then download or print the baby's birth certificate online. 

Name Registration Inclusion

You may not have a name for your newborn when they're born, but you can register their birth without it. When you decide your child's name, you will need to include it on their birth certificate.  

After you get your child's birth certificate (following the steps mentioned above), find your child's birth certificate and take a note of the unique birth certificate number. 

Navigate to the Chennai Corporation website at

Go to:

  • Online Services

  • Birth and Death

  • Name inclusion

Enter your registered mobile number and the relevant one time password (OTP) to access the birth certificate details entry page. Furnish all necessary information and then proceed to print and fill out the declaration form. Scan the declaration form. 

Upload (within 4MB):

  • Declaration form

  • Child's proof of birth 

  • Parent's proof of address 

  • Maternity or discharge summary from birth centre

Once submitted and approved, your baby's new name will be added to their birth certificate in Chennai within 3-4 business days. Ideally, you should register the child's name within 1 year from when you registered the birth. Beyond 1 year from the birth registration date, you will need to pay a nominal late fee of Rs. 200. 

Parents or guardians signatures are mandatory for name registration. You should be careful when including the name, because once it's registered, the name cannot be changed easily. 

Changing Name on Birth Certificate

Changing your baby's name on their birth certificate requires you to furnish the necessary documentation and letters to the municipality or Corporation of Chennai office. This procedure cannot be done online. 

Correcting Name 

For name corrections, you can visit the physical office of the Corporation of Chennai, along with the following documents. 

Document Required 

  • Name change application form

  • Parent's requisition letter 

  • Birth certificate originals 

  • Notary affidavit 

  • Evidence of child's current name 

Changing Name 

To change the child's name entirely, you will need to visit the Gazette Office at:

#110 Director of Printing and Stationeries 

Anna Salai, Chennai 600-002

Registering for a Birth Certificate for an Adult

Adults without Birth Certificates in Chennai can also apply for birth certificates. If you never got a birth certificate, you will need to pay the relevant fees (Rs. 500 as of 2023) applicable to applying for a birth certificate after one year. The process to apply is the same as above, but with a late fee penalty. 

Getting Birth Certificate Online

Once you register for and apply for your baby's birth certificate, you can search for the Birth Certificate in Chennai online. Visit the Corporation of Chennai website. You don't have to go to the registration office to apply and search for a Birth Certificate! Your baby's birth certificate status can be looked up online as well.

The birth certificate is an official document from the official Corporation of Chennai office. Every print out you take of your baby's birth certificate is an original document on its own and can be used across several document applications and for school and college admissions. The online and original birth certificates are computer-generated, so they do not need the verification of a seal or signature. Each birth certificate registration number is unique to each birth.

Cost of Birth Certificate 

In order to apply for a birth certificate, you need to register within 21 days. Registering within this time period assures you of free registration. If you apply after 21 days, you will be charged a fee according to the length of time that has passed. You will need to contact the Jurisdictional Birth and Death Registrar for more details about registration.

Period of Reporting Late Fee

  1. After 21 days but within 30 days

    1. Rs.100/- 

  2. After 30 days but within 1 year 

    1. Rs.200/- 

  3. After 1 year 

    1. Rs.500/

Due to COVID-19, the late birth registration fine in Chennai and across Tamil Nadu has been waived. You do not need to pay a late fee if you're registering for a baby born after January 1, 2020. 

In conclusion, every person born in Chennai should have a Birth Certificate in Chennai. Even if you're an adult, you can always apply for a birth certificate thanks to the easy gateway that the Corporation of Chennai offers you. The process is straight-forward and simple and offers you the chance to establish your identity and citizenship! 

Frequently Asked Questions (FAQs)

Below are some of the frequently asked questions on getting a Birth Certificate in Chennai


If you were born in Tamil Nadu without a birth certificate?

If you do not have a Birth Certificate, you can follow the process listed in the article to register and apply for the same. 

Do I need to pay a registration fee for a birth certificate application? 

You do not need to pay if you register for a birth certificate within 21 days. If you passed the 21 day mark, a small fine will be levied. 

The newborn doesn't have a name. Can I still apply for a birth certificate? 

You can apply for a birth certificate even if the baby doesn't have a name. This provision is available under Section 14 of the Act. 

How soon should I apply for a birth certificate after my baby is born?

You should apply within 21 days of birth at the nearby municipal corporation (MC) or SDM office, or even online.

Can I apply for a birth certificate at a later time? 

Yes there are offline and online application provisions available, even if there is a delay. You will need to pay a nominal fee if it crosses 21 days. 

Disclaimer: The content on this page is generic and shared only for informational and explanatory purposes. It is based on several secondary sources on the internet, and is subject to changes.


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