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How to fill passport application form: Complete guide

Team AckoFeb 27, 2024

Are you ready to embark on a new journey? Well, before you pack your bags and hit the road, let's tackle the first step: filling out a passport application form. Now, don't fret, we know it can be a bit overwhelming, but with our handy tips and tricks, you'll be breezing through that paperwork in no time! So, grab a cup of chai, sit back, and get ready to learn how to navigate passport form filling like a pro. Let's go!




How to fill passport application form offline

You can fill a passport application form offline by following these steps.

Step 1: Obtain the passport application form

You can get the form by visiting the official website of the Ministry of External Affairs of India or by going to your nearest Passport Seva Kendra (PSK) or Regional Passport Office (RPO). You can also get the form from designated post offices, but it's important to ensure that you get the latest version of the form.

Step 2: Read the instructions carefully

Before you start filling out the form, make sure to read the instructions carefully. This will help you avoid making mistakes and ensure that your application is complete.

Step 3: Fill out the personal details

The next step is to fill out your personal details, including your name, address, date of birth, and other relevant information. Make sure to fill out all the fields accurately, as any errors or omissions could delay your application

Step 4: Choose the type of passport you need

The passport application form will ask you to choose the type of passport you need. There are different types of passports available, including regular passports, diplomatic passports, and official passports. Make sure to choose the type of passport that is appropriate for your needs.

Step 5: Provide supporting documents

You will also need to provide supporting documents along with your passport application form. These documents include proof of address, proof of identity, and other relevant documents. Make sure to attach all the required documents with your application form.

Step 6: Pay the application fee

Once you have filled out the application form and attached all the required documents, you will need to pay the application fee. You can pay the fee online or offline, depending on your preference.

Step 7: Submit the application form

After you have filled out the form, attached all the required documents, and paid the application fee, you can submit your application form. You can either submit the form in person at your nearest PSK or Regional Passport Office (RPO), or you can submit the form by post.

Note: If you have any doubts or questions, don't hesitate to reach out to the PSK or Regional Passport Office (RPO) for assistance.

How to fill passport application form online

Here’s a quick guide on how to fill in a passport application form online.

Step 1: Visit the Passport Seva website

The first thing you need to do is visit the Passport Seva website at This is the official website for applying for a passport in India, and it's where you'll find the online application form.

Step 2: Register on the Passport Seva website

If you haven't already registered on the Passport Seva website, you'll need to do so before you can start filling out the application form. Click on the "New User? Register Now" button and follow the instructions to create your account.

Step 3: Fill out the application form

Once you've opened the Passport Seva website, you'll need to select the "Apply for Fresh Passport/Re-issue of Passport" option and then choose the type of passport you're applying for. From there, you'll be taken to the application form.

The application form is divided into sections, and you'll need to fill in all the required information in each section. Make sure you double-check all the information you provide to avoid any mistakes.

Step 4: Upload your photo and documents

You'll need to upload a passport-sized photograph of yourself and scanned copies of all the required documents, such as your birth certificate, address proof, and identity proof. Make sure the documents are in the correct format and file size as specified on the website.

Step 5: Pay the passport fee

Once you've filled out the application form and uploaded your documents, you'll need to pay the passport fee. The fee can be paid online using a debit card, credit card, or net banking.

Step 6: Schedule an appointment

After you've paid the passport fee, you'll need to set up an appointment at a nearby PSK or Regional Passport Office to submit your application and documents. Choose a convenient date and time, and make sure to print out the appointment confirmation.

Requirements for filling out a passport application form

Below, we've highlighted a few of the most crucial conditions for filling out passport forms.

  • Service required: Choose between applying for a new passport or reissuing an existing passport and provide reasons for reissuing.

  • Details of applicants: Enter personal details such as name, date of birth, birthplace, marital status, employment status, and educational qualification.

  • Details of family members: Enter details of parents, legal guardians, and spouse, and provide parent's passport details for minor applicants.

  • Details of present residential address: Enter details of current residential address, including contact information, and specify if the permanent address is similar or different.

  • Emergency contact details of applicants: Provide the name, residential address (if different), contact number, and email ID of an emergency contact.

  • Details of previous passport or application: Provide details of previous passport or identity certificate, and previous passport application (if applicable).

  • Other details: Disclose any pending criminal proceedings or convictions by an Indian court, indicate if you have been refused a passport or have applied for foreign citizenship, and provide details if you have returned to India on an Emergency Certificate.

  • Details of fees to be paid: Mention the amount of fee to be paid and provide details of the demand draft (if applicable).

  • Enclosures: Attach or submit the application form with the necessary attachments, such as an Aadhaar card and a voter ID.

  • Self-declaration: Sign or thumbprint and provide place, date, month, and year to complete the application form fillup, both online and offline.

Requirements for passport photographs

If you're planning on getting a passport in India, you'll need to make sure your passport photo meets the following requirements.

  • First of all, the photo must be in colour and taken against a white or light-coloured background.

  • You should be looking directly at the camera with a neutral expression, and both ears should be visible in the photo.

  • The photo should be a standard passport size of 2 x 2 inches (51 x 51 mm) and printed on good-quality photo paper.

  • Your face should take up at least 50% of the photo, and there should be no shadows or reflections in the background.

  • You should also avoid wearing glasses, hats or any other headwear that could obscure your face in the photo.

  • Lastly, make sure that the photo is not more than 6 months old and is a true and accurate representation of what you look like today.

Things to keep in mind when filling out a passport application form

Here are some things to keep in mind during passport form fill up.

  • Double-check all your personal details before filling them in. Although it might seem obvious, it's always better to be safe than sorry. Make sure you have the correct spelling of your name, date of birth, and other important information.

  • Use black or blue ink to fill out the form. This is because some passport offices may not accept applications that are filled out in other colours.

  • Make sure your signature matches the one on your other official documents. Your signature is an important part of your identity, so it's essential that it matches the one on your other documents like your PAN card, Aadhaar card, or driver's licence.

  • Provide all the necessary supporting documents. Depending on your situation, you may need to provide additional documents like your birth certificate, proof of residence, and so on. Make sure you have all these documents ready before you start filling out the form.

  • Check the passport fees and payment options. The fees for a passport can vary depending on the type of passport you are applying for and the processing time you choose. Additionally, some passport offices may only accept specific modes of payment, like a demand draft or online payment, so be sure to check before you go.

  • Be truthful about your criminal history. If you have a criminal record, you must declare it in your passport application. Failing to do so could lead to your application being rejected or even legal repercussions down the line.

  • Take note of any additional requirements. Depending on your circumstances, you may need to provide additional information or documents. For example, if you are applying for a child's passport, you may need to provide a consent letter from both parents. Be sure to check the requirements carefully before submitting your application.

Frequently asked questions

Here are some frequently asked questions related to filling out a passport application form in India.


What documents do I need to fill a passport application form in India?

You will need several documents, including a proof of address, a proof of date of birth, and a proof of identity. You can find a detailed list of accepted documents on the official website of the Passport Seva Kendra (PSK).

Where can I find a passport application form in India?

You can download the passport application form from the official website of the PSK. Alternatively, you can also get a hard copy of the form from any PSK or Passport Office in India.

Can I fill the passport application form online?

Yes, you can fill the passport application form online through the official website of the PSK.

Do I need to fill the passport application form in capital letters?

No, you can fill the form in either capital letters or small letters. However, make sure that your handwriting is legible and clear.

How do I pay the passport application fee in India?

You can pay the passport application fee online through debit card, credit card, net banking, or through challan at designated banks.

How long does it take to get a passport in India?

The processing time for a passport application in India varies depending on the type of application and the location of the PSK. However, it typically takes around 2-3 weeks for a normal passport application and 1-3 days for a tatkal passport application.

Do I need to submit any additional documents if I am applying for a tatkal passport?

Yes, you will need to submit additional documents, including proof of travel and an affidavit explaining the reason for applying for a tatkal passport.

Can I track the status of my passport application online?

Yes, you can track the status of your passport application online through the official website of the PSK.

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Disclaimer: The content on this page is generic and shared only for informational and explanatory purposes. It is based on several secondary sources on the internet and is subject to changes. Please consult an expert before making any related decisions.


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